Accounts Payable Analyst
POSITION TITLE:
Accounts Payable Analyst REPORTS TO:
Chief Finance Officer SALARY GRADE:
State Salary Schedule commensurate with degree, certification and experience NATURE OF WORK:
An employee in this position is responsible to the Chief Finance Officer for the payment of invoices and bills to vendors consistent with rules and regulations of local, state, and federal government in accordance with generally accepted accounting principles.
Work is evaluated through observations, work performed and conference with the immediate supervisor.
DUTIES AND RESPONSIBILITIESEssential Duties:
Sorts and files unpaid gold purchase orders in alphabetical and numerical order.
Matches receiving copy from warehouse with purchase order file copy to the invoice for proper payment.
Verify vendors' remittance addresses.
Receives merchandise in computer files.
Matches professional leave forms with travel reimbursement forms and purchase orders for payment.
Encumbers professional leave forms, generating a purchase order.
Sets up new vendors with proper vendor numbers.
Accrue invoices daily for payment through the financial system.
Computes adding machine tape with invoices to match check amount.
Attaches check vouchers to paid invoices, purchase order and files.
Mails vendor checks weekly with copies of invoices if needed.
Records check number, date, and amount paid on each purchase order, request for payment reimbursement form and invoice.
Calls vendors concerning invoice questions and statements.
Traces invoices with no purchase order number or code to the purchaser.
Additional Duties:
Seeks additional information concerning invoices by calling appropriate departments or schools.
Responds to departmental questions concerning invoices and pulls vouchers when a need arises.
Makes and sends copy of purchase orders with items marked received, copy of packing slip and invoice to warehouse when invoice does not match warehouse receiving.
Distributes invoices to the garage and maintenance department to be matched with purchase orders.
Voids purchase orders, checks and invoices in computer if necessary.
Collects signatures on invoices.
Prepares for year-end close out of accounts payable.
Prepares monthly sales tax report for review by Finance Officer.
Performs related duties as assigned by the Finance Officer.
RECRUITMENT AND SELECTION GUIDELINESKnowledge, Skills and Abilities:
Extensive knowledge of accounting principles concerning accounts payable procedures and audit requirements consistent with state and federal regulations.
Ability to handle details in a professional manner consistent with courteous service.
Strong communication skills to communicate effectively and efficiently verbally and in writing with Business Office co-workers, principals and department heads.
Ability to arrange and prioritize jobs to permit maximum effective vendor payment due dates.
Physical Requirements:
Must be able to physically perform the basic life operational functions of stooping, kneeling, crouching, reaching, standing, walking, fingering, grasping, talking, hearing and repetitive motion.
Must be able to perform sedentary work exerting up to 50 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects.
Must possess the visual acuity to prepare and use figures, to operate a computer terminal and other office equipment and to do extensive reading.
Must pass an alcohol and drug test as per DOT, FHWA and local board regulations.
Minimum Education and Training:
Graduation from a two-year business school; or graduation from high school supplemented by five or more years of work experience in an accounts payable position; Preference given to those with experience processing accounts payable via AS400 Recommended Skills Accounts Payable Audio Equipments Auditing Basic Life Support Communication Computer Terminals Estimated Salary: $20 to $28 per hour based on qualifications.
Accounts Payable Analyst REPORTS TO:
Chief Finance Officer SALARY GRADE:
State Salary Schedule commensurate with degree, certification and experience NATURE OF WORK:
An employee in this position is responsible to the Chief Finance Officer for the payment of invoices and bills to vendors consistent with rules and regulations of local, state, and federal government in accordance with generally accepted accounting principles.
Work is evaluated through observations, work performed and conference with the immediate supervisor.
DUTIES AND RESPONSIBILITIESEssential Duties:
Sorts and files unpaid gold purchase orders in alphabetical and numerical order.
Matches receiving copy from warehouse with purchase order file copy to the invoice for proper payment.
Verify vendors' remittance addresses.
Receives merchandise in computer files.
Matches professional leave forms with travel reimbursement forms and purchase orders for payment.
Encumbers professional leave forms, generating a purchase order.
Sets up new vendors with proper vendor numbers.
Accrue invoices daily for payment through the financial system.
Computes adding machine tape with invoices to match check amount.
Attaches check vouchers to paid invoices, purchase order and files.
Mails vendor checks weekly with copies of invoices if needed.
Records check number, date, and amount paid on each purchase order, request for payment reimbursement form and invoice.
Calls vendors concerning invoice questions and statements.
Traces invoices with no purchase order number or code to the purchaser.
Additional Duties:
Seeks additional information concerning invoices by calling appropriate departments or schools.
Responds to departmental questions concerning invoices and pulls vouchers when a need arises.
Makes and sends copy of purchase orders with items marked received, copy of packing slip and invoice to warehouse when invoice does not match warehouse receiving.
Distributes invoices to the garage and maintenance department to be matched with purchase orders.
Voids purchase orders, checks and invoices in computer if necessary.
Collects signatures on invoices.
Prepares for year-end close out of accounts payable.
Prepares monthly sales tax report for review by Finance Officer.
Performs related duties as assigned by the Finance Officer.
RECRUITMENT AND SELECTION GUIDELINESKnowledge, Skills and Abilities:
Extensive knowledge of accounting principles concerning accounts payable procedures and audit requirements consistent with state and federal regulations.
Ability to handle details in a professional manner consistent with courteous service.
Strong communication skills to communicate effectively and efficiently verbally and in writing with Business Office co-workers, principals and department heads.
Ability to arrange and prioritize jobs to permit maximum effective vendor payment due dates.
Physical Requirements:
Must be able to physically perform the basic life operational functions of stooping, kneeling, crouching, reaching, standing, walking, fingering, grasping, talking, hearing and repetitive motion.
Must be able to perform sedentary work exerting up to 50 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects.
Must possess the visual acuity to prepare and use figures, to operate a computer terminal and other office equipment and to do extensive reading.
Must pass an alcohol and drug test as per DOT, FHWA and local board regulations.
Minimum Education and Training:
Graduation from a two-year business school; or graduation from high school supplemented by five or more years of work experience in an accounts payable position; Preference given to those with experience processing accounts payable via AS400 Recommended Skills Accounts Payable Audio Equipments Auditing Basic Life Support Communication Computer Terminals Estimated Salary: $20 to $28 per hour based on qualifications.
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